Airtable

Airtable fills the gap between a spreadsheet and software, which in property management usually means somebody built exactly the tracker the business needed and everyone came to depend on it.

The dependency is the problem. Whatever the base does, it only does when someone opens it, and the person who built it is the only one entirely sure how it works. New information gets added late or not at all.

Connecting Airtable turns the base into something the whole team can reach by asking. Records can be read for an answer and written when something happens, without anyone learning the structure — while the base itself stays exactly as it was designed. The person who built it stops being a dependency, which is usually the real risk a well-loved internal tool carries.

Once Airtable is connected, ProhostAI works with your bases and records in plain language.

Read

• Query records Find rows across your bases without knowing the view. "Which maintenance items are still open for the coastal properties?"
• Explore the structure See which bases and tables exist so you know what can be asked.

Create & update

• Add records Log a new item in the shape the table already uses.
• Update fields Change status, dates or assignments as work progresses.

Airtable connects through OAuth. You choose which bases to grant access to during setup.

1. Open ProhostAI and go to Settings → Connections.
2. Search for Airtable and select Connect.
3. Sign in to Airtable and approve the permissions.
4. Choose the bases to share, then ask about one of your tables.

• Access is per base — the AI can only reach the bases you grant during setup.
• Clear table and field names materially improve results, because they are what the AI reasons about.
• Airtable stays the system of record. Its automations and views continue to work as before.
• Revoking ProhostAI in Airtable’s integrations settings ends access immediately.